Intelligent visitor check-in
Capture visitor information, contact details, visit purpose, photographs and host information through an organised registration workflow.
THE NEXT GENERATION OF VISITOR MANAGEMENT
Every arrival deserves a better experience.
Welcome visitors with confidence. Manage workplace arrivals, coordinate your team and maintain complete visibility of your visitor journey with Beacon VMS.
SMARTER WORKPLACE OPERATIONS
One connected visitor journey.
Bring reception, hosts and workplace teams together with a smarter, seamless visitor management experience.
VISIBILITY & CONTROL
More clarity. Better oversight.
Keep visitor activity, team coordination and workplace records organised in one powerful workspace.
A complete visitor management experience
Everything your workplace needs. Nothing unnecessarily complicated.
From the moment a visitor is invited to the moment they leave, Beacon VMS helps your team manage every important step.
Pre-registration & invitations
Prepare for visitors before they arrive. Create invitations, track expected visits and make reception operations more predictable.
Host notifications & messaging
Connect reception with the right host. Coordinate visitor arrivals through your workspace messaging and notification workflows.
QR visitor verification
Generate visitor verification QR codes and provide a convenient way to access visitor invitation information.
Staff attendance management
Organise staff attendance workflows, check-in records, attendance monitoring and daily sign-out activities.
Multi-location management
Manage workplace locations and organise staff responsibilities with visibility appropriate to each location.
Advanced role permissions
Organise access for administrators, receptionists, security, hosts, location managers and other authorised team members.
Reports & visitor history
Review visitor activity, visit history and operational information to support better workplace decisions.
Visitor watchlist
Maintain designated visitor watchlist records and give authorised personnel additional information when reviewing visitor activity.
One intelligent workspace
Your workplace operations. Beautifully organised.
Say goodbye to scattered registers and disconnected visitor records. Beacon VMS brings your essential visitor management activities together in a central workspace.
A clear operational overview
Get a structured view of visitor activity and workplace operations.
One connected team
Bring reception, security, hosts and administrators into one system.
Organised visit history
Keep structured records of visitor check-ins and departures.
Purpose-built permissions
Configure team access around responsibilities and operational roles.
Beacon VMS
JD
Workspace
Workspace overview
Illustrative visitor activity
New visitor
Today's visitors
128
Daily overview
Currently inside
34
Live register
Expected
16
Upcoming visits
Recent visitor activity
Alex Morgan
Vendor meeting
CHECKED IN
Jamie Taylor
Client meeting
EXPECTED
Sam Kim
Interview
CHECKED IN
Simple by design
A smoother visitor journey. Four simple steps.
Beacon VMS makes it easier for your team to prepare for visitors, manage arrivals and maintain an organised record of every visit.
Prepare the visit
Create an invitation in advance or register a new visitor directly at the reception desk.
Register & check in
Capture visitor information, photograph and visit details through your registration workflow.
Connect with the host
Coordinate with the appropriate host through your configured communication and notification workflow.
Complete the visit
Record visitor departure and retain an organised visit history for authorised team members.
Built for professional environments
One platform. Different workplaces.
Whether you manage a busy corporate office or a multi-location facility, Beacon VMS helps bring structure to visitor operations.
Corporate offices
Healthcare facilities
Schools & institutions
Business centres
Industrial facilities
Access control
Company isolation
Role permissions
Security & operational control
The right people. The right access. Better oversight.
A professional visitor management platform needs more than registration forms. It needs structured access, organised records and clear responsibilities.
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Role-based permissions
Organise access for administrators, receptionists, security, hosts and other authorised staff. -
Company-level data isolation
Maintain separation between organisations through server-side tenant authorization. -
Location-aware operations
Structure workplace activities around the locations and responsibilities assigned to your team. -
Structured visitor history
Maintain records of visitor arrivals, activities and completed visits.
A better way to welcome people
Make your workplace experience more professional.
Bring your visitor management, reception workflows and workplace coordination together with Beacon VMS.